Donated items contribute significantly to the collection with many rare and unique items being added. Before being accepted into the collection, donations are assessed against the following criteria:
- Adherence to the Collection Policy.
- Content of the item (detail, authority etc.).
- Whether there is an existing copy in the collection and if it is considered worthwhile to have a second or third copy. Second and third copies are only kept for high use items and local histories.
The PMI reserves the right to refuse to accept any item based on the above criteria and as a general rule, we will not accept:
- Audio-visual material (DVDs, CDs, VHS tapes, etc.).
- Journals unless they are on Australian history.
- Newspapers unless it is a specific edition which has importance to the history of Victoria (for example a first edition of The Age or The Argus). This exclusion includes microfilm and microfiche.
- Non-book materials (i.e. objects).
- Ephemeral material is considered on a case by case basis in line with the collection policy.
In the case of photographic material (including slides), consideration will be given to accepting images on the following criteria:
- Adherence to our Collection Policy.
- Whether there are any copyright or licensing restrictions imposed on the item, i.e. can the items be used for marketing purposes?
For items not accepted into the collection, the PMI may provide information on alternative organisations or libraries for the donator to contact.
A donation form must be filled out by the donor specifying if they are happy for their donation to be sold by the PMI if it doesn’t meet the above criteria.